In this post, you can ref useful information about performance review letters. You can ref more materials for performance review letters such as: performance review methods, performance review forms… at the end of this post.
Contents of performance review letters
Letters of recommendation can help people secure jobs, gain entrance to college or earn a raise at work. If you are preparing to write a letter of recommendation for a work performance evaluation, there are a few formalities and points you should touch upon. Figuring out what to write and how to say it can be a daunting task, but once you know what basic information to include in your letter, the process will become more manageable.
Brainstorm positive traits and accomplishments to include in your letter and make a list of them. Consider what the employee has done well at work and any productive contributions she has made to the company. Also take into account personality traits that are conducive to the company’s culture, such as getting along well with others, a good sense of humor and determination.
Include your full name, title, company and position in the letterhead or signature. Most business letters of recommendation are written by people who work in positions higher than the person seeking the recommendation. Emphasize the significance of your position–the opening paragraph is a good place to include this–in order to give the letter more weight and merit. It may feel self-aggrandizing, but emphasizing your power will help the person you are recommending.
Give a description of what makes the person a valuable employee. Start with general statements and add details and examples to support your statements. If you say “Mary is a hard worker,” for instance, follow up with a comment on how she has volunteered to stay late to complete projects or describe her contribution on a particular project.
Include details on the employee’s expertise and distinguishing characteristics that provide unique contributions to the company. Consider if your subject is an expert tech person, skilled with the computer programs your company uses or if he boosts workplace morale by bringing in snacks for everyone or telling jokes. Think about what the employee brings to the company beyond the usual.
Highlight special areas of achievement or awards. If you are unsure of any recognition, speak to the employee to see if she has been awarded any recognition for superior achievement or performance. Awards such as employee of the month and industry-specific awards make excellent selling points in a letter of recommendation. Customer recommendations of the employee can also offer strong support.
Close with an action statement of what you are hoping to achieve with your letter of recommendation. If you want the employee to secure a promotion or raise, mention it in closing. If you want the employee to receive a favorable review, offer your written support.